Question

I am new to Access and am using Access 2007.

I am doing a simple query on a database that has a list of customers who visits a workshop.

I want to send out reminders to the customers for their servicing 3 months from the last time they visited. I have created a query to be able to return me the list of customers who has visited 3 months from the current month. For example, if it is May now, 3 months ago would be March (inclusive of May).

However, customers who visited 3 months ago may have visited again 2 months ago. For example, customer A came in March and April. His last visit was in April, and hence, should not appear in the result if I were to run the query in May, as his reminder should only be sent out in June.

My query has taken care of this, however, it is rather slow. It takes some time for it to load in Access. Any help would be appreciated in optimizing it.

The only important field here is Invoice.DebCode which is the customersID in the database. There is another table DEBTOR, which is the table of customers together with their particulars.

I used the INNER JOIN as I need to display the customer(Debtor) address and particulars in the result.

SELECT Invoice.InvNo, Invoice.InvDate, Invoice.DebCode, Debtor.DebName, Debtor.AddL1, Debtor.AddL2, Debtor.AddL3, Invoice.CarNo, Invoice.ChaNo, Invoice.ExcReason
  FROM Debtor 
  JOIN Invoice ON Debtor.DebCode = Invoice.DebCode
 WHERE Year(InvDate) = Year(Now())   
  AND Month(InvDate) = Month(Now()) - 2
  AND Invoice.DebCode NOT IN (SELECT Invoice.DebCode
                                FROM Invoice
                               WHERE Year(InvDate) = Year(Now()) 
  AND (   (Month(InvDate) = Month(Now()) -1) 
       OR (Month(InvDate) = Month(Now())) )

Answer 1

What about something like:

SELECT a.debcode, a.debname, a.debstuff, b.most_recent AS last_over_three_months
FROM debtor AS a INNER JOIN 
(
SELECT debcode, Max(invdate) AS most_recent
FROM invoice
GROUP BY debcode
)
as b 
ON a.debcode= b.debcode
WHERE (month(now()) - Month(most_recent) >2);

You will have to tweak for your stuff, but the idea is a subquery that select the most recent customer visit and then selects from that only the records that meet your month criteria.