Question

I am trying to make a report to go with my access database that will display the name and user id of all users. Since the data fields do not require much space to be displayed I am trying to display multiple entries on a single line of the report so that It will look something like:


Last1, First1 ID1 Last2, First2 ID2 Last3, First3 ID3

Last4, First4 ID4 Last5, First5 ID5 Last6, First6 ID6


So far I have tried to use the “columns” attribute under “Page Setup”, but when I tried that I either get it so that only one row appears so so it looks like:


Last1, First1 ID1

Last2, First2 ID2

Last3, First3 ID3


Or I would get it so that only one column would appear and look like:

Last1, First1 ID1 Last2, First2 ID2 Last3, First3 ID3

I have also tried to use iif statements so that each row only printed out every third entry:

=IIf([ID] Mod 3=0,[Last Name] & ", " & [First Name] & " " & [UID] ,Null)

This does give the entries I want, but when the Null case is returned it leaves a small gap that I do not want there.

Can anybody help me either get the columns feature working or how I can get the Null case in my statement to not create a small gap on my report?

Thanks in advance!

Answer 1

To print a report header across all columns in MS Access 2010 using A4 210mm × 297mm based on a two column report.

1. Create your report in the normal way and switch to design view
2. Select the report header and choose columns from the page set-up tab
3. Set columns to 2 and uncheck same as detail. I prefer down the accross, but that is uo to you.
4. Select detail and set the column width to 9.55. This is calculated by 19.709cm, the page width less the margins, minus 0.635, the gutters, divided by 2 columns.
5. Squash all the detail control into 9.55cm on the left side of the page.
6. Arrange the header to suit.