Question

I’m Working on creating script that will perform the actions described below. so far, I’ve managed to get the first two parts to function, but am now stuck on getting anything more to work. I’ve reviewed several response forums and tried the suggestions, but no success.

Desired script flow:
form submitted from spreadsheet form
completes fields:
Timestamp
Username (email collected on submission)
Student
Grade
Intervention Plan
Core Reading/Math
Team (email list)

1 script runs onFormSubmit that then creates a copy of a template document, renames that new copy to the e.value “student” submitted in form,

2 then replaces selected text strings within the document with values submitted in the form.

3 Add editors to new document and sends notification with desired instructions

4 creates event (one week from submission date) event details include instructions and link to shared document for team members to complete with their input, sends event invitation to email list.

Here is the working script so far.

function formSubmitValues(e) {

  var timeStamp = e.values[0];
  var userEmail = e.values[1];
  var student = e.values[2];
  var grade = e.values[3];
  var conern = e.values[4];
  var readingCore = e.values[5];
  var mathCore = e.values[6];
  var interventions = e.values[7];
  var team = e.values[8].toString(); // "just to be sure"..Henrique says add .toString      this allowed the replaceText part to work

  //Makes copy of template document and renames
  var tempID = ("1Rq0pDAnuGNfL6W3GB0ZuLeWM2uYzHpKzoyxoXlwjtgE") // use document ID from Template Document
  var copyId = DocsList
              .getFileById(tempID)
              .makeCopy(student + " Initial Referral") // names new copy as student's name
              .getId();

// trying to add editors to new document using email list generated in form submit value of "team"
DocsList.getFileById(copyId).addEditors([team]); 




// replaces text within template with selected fields from formSubmitValues
  var doc = DocumentApp.openById(copyId)  
  var body = doc.getActiveSection();

    body.replaceText("%STUDENT%", student);
    body.replaceText("%DATE%", timeStamp);
    body.replaceText("%TEACHER%", userEmail);
    body.replaceText("%TEAM%", team);

  return doc;

}

REPORTED ISSUE RESPONSE: Here is what they said: “The function takes an array or strings, like: DocsList.getFileById(copyId).addEditors(['[e-mail]', '[e-mail]']);

I tried entering emails directly into script like this and things worked.
So my problem is not the ‘addEditors method, but lies in getting the form submitted emails to be passed correctly. Any suggestions on how I would do this?

I have tried what I believe to be all combinations of using .toString(), or not, and using .Split(‘,’).

RE-DEFINE PROBLEM : So it is an issue of how the emails are passed from the e.values form submit.

Here is where I’m at:
When I type emails into script directly: .addEditors(['[e-mail]', '[e-mail]', '[e-mail]']) it works, (I did have to move the addEditors method in the script to go right after the .makeCopy instead of at the end.)
This is what the Execution Transcript shows:
File.addEditors([[[e-mail], [e-mail]]]) and it runs the rest of the script. note: One part I don’t understand is the single quotes i.e. ’email’ They must be typed in the script, but don’t show up on Transcript when run. I’ve tried putting them around emails in the form, but it makes them show in Transcript and still doesn’t run anyway.

So this is what script looks like now:

var tempID = ("1Rq0pDAnuGNfL6W3GB0ZuLeWM2uYzHpKzoyxoXlwjtgE") // use document ID from Template Document
var copyId = DocsList
              .getFileById(tempID)
              .makeCopy(student + " - TestingCopy") // names new copy as student's name + text
              .addEditors([team.split(',')])  
              .getId();

But when I use the var team with or without .split(',') it does not work. But in the Transcript it shows:
File.addEditors([[[e-mail], [e-mail]]])
which looks identical as to what shows when it does work, but that is the last thing shown in Transcript and editors are not added to document and the script does not finish.

I’m obviously not understanding something here. Is there a way I could get the emails in the team e.values to be treated in a way that the addEditors method is requiring? In the spreadsheet cell they appear as a CSV. i.e [e-mail], [e-mail]
Do they have to be read one at a time, or something?

I’m learning a lot, and appreciate all your help. I am sorry for the confusion with all the comments, but am not sure of the correct way to address issues in this forum. For example: should I go back and edit my original script to show the current version, or add it someplace else? I’m trying to keep the conversation flowing, so that it is easier for others to follow – Thanks rob

Answer 1

please let me give a last (hopefully) clear answer : (thanks for sharing the spreadsheet, this is far more easy to work on 😉

here is your code fully working.

I have created some intermediate variables to show how it works.

    function formSubmitEditors(e) {

      // defines spreadsheet form events on submit of form.  This function formSubmitEditors is triggered on formSubmit
      var timeStamp = e.values[0];
      var fileName = e.values[1];
      var team = e.values[2].replace(/, /g,"|"); // remove unwanted spaces and commas replace by | for visibility ;-)
      Logger.log(team);// contains | as separators
      var teamArray = team.split('|');
      Logger.log(teamArray.length+'  :  '+teamArray);// check that it is an array of x elements

      //Makes copy of template document and renames
      var tempID = '1Rq0pDAnuGNfL6W3GB0ZuLeWM2uYzHpKzoyxoXlwjtgE' // use document ID from Template Document
      var copyId = DocsList
                  .getFileById(tempID)
                  .makeCopy(fileName + " - TestingCopy") // names new copy as student's name + text
                  .getId();                     // 
    var file = DocsList.getFileById(copyId).addEditors(teamArray);

    // replaces merged-text values within template with selected fields from formSubmitValues
      var doc = DocumentApp.openById(copyId)
      var body = doc.getActiveSection();

        body.replaceText("%FILE%", fileName);// you wrote %FILENAME% in place of %FILE%
        body.replaceText("%DATE%", timeStamp);
        body.replaceText("%TEAM%", team);// it will be shown with | as separators, if you don't like it replace team by teamArray.toString() to get commas again.
     }

EDIT : I removed the toString() for team event, not necessary since e.parameters are already strings.

EDIT2 : to be complete and do what you needed in the initial question you could replace the end of the code with this one that creates the Cal event on next week and sends invites with link to the doc.

  var file = DocsList.getFileById(copyId).addEditors(editorsArray);
  var fileurl = file.getUrl();
  Logger.log(fileurl)

// replaces merged-text values within template with selected fields from formSubmitValues
  var doc = DocumentApp.openById(copyId)
  var body = doc.getActiveSection();

    body.replaceText("%FILE%", fileName);
    body.replaceText("%DATE%", timeStamp);
    body.replaceText("%MAILS%", editors);

  var Cal = CalendarApp.getCalendarsByName('testencodage')[0];// replace with your calendar name you want to use
  var newEvent = Cal.createAllDayEvent('Fill the questionnary', new Date(new Date(newtimeStamp).getTime()+7*24*3600*1000), { guests : e.values[2] , sendInvites : true , description :"Don't forget to fill this document "+fileurl})
 }