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Editorial Team
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Asked: 2026-05-22T20:05:01+00:00

Currently in our research group, we have many data files stored on three servers

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Currently in our research group, we have many “data files” stored on three servers and a couple of personal computers running different operating systems.

We want to build a database, which would store some information in addition to the URLs of those various “data files”. My question is, do we have to copy all the data files and put them in a directory in the same server the database is in? Or can they be left as they are on the different computers? If the second case is ok, what would be the format of the url of the “data files”?

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  1. Editorial Team

    It really depends on what your intended goal is and what your current setup is like

    • If the files are currently sitting somewhere on the network, and you need a path that the application can use to access them, you just need to store the network path (\\server\share\file for Windows environments) in the database, then read it and access that path to access the files. You’ll need to make sure everyone has read access to them.

    • If the files are currently accessible through a website URL, internal or external, then again, you just need to store that URL (or some portion thereof) (http://mywebsite.com/myfile or http://servername/myfile) and access that.

    • If either of the above are not currently true, but you want them to be, then you’ll need to set up a new share/webserver and put the files there. There’s no requirement that this be the same server as the database, but it’d make for better backups if it was.

    • If you want the files themselves to be in the database, you should check out Bob Fanger’s link.

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