Question

From a query, I get these results:

Machine 1, Product A, 1 pal  
Machine 1, Product B, 2 pal  
Machine 1, Product C, 3 pal  
Machine 2, Product D, 2 pal  
Machine 2, Product E, 2 pal  
Machine 3, Product F, 1 pal  

I would like to create a report that looks like this:

Machine 1  |  Machine 2  |  Machine 3 
Product A  |  Product D  |  Product F  
1 pal      |    2 pal    | 1 pal  
Product B  |  Product E  |   
2 pal      |  2 pal  
Product C
3 pal

I know above formatting sucks but it gives an idea. I guess this is the same problem as in New group in New column but with another technology. Is anyone able to help? Would be very much appreciated, thanks!

Answer 1

Here is one possible way of achieving this using SSRS Matrix report item in conjunction with SQL Server ROW_NUMBER function. Following example shows how this can be done. The example uses SSRS 2005 with SQL Server 2008 R2 database.

Step-by-step process: SSRS 2005

1. Created a table named dbo.GroupColumns representing the data that you provided as shown in screenshot #1. Create scripts of the table is provided under SQL Scripts section.

2. Created a query shown in screenshot #2, which will be used to create the SSRS dataset. Query is provided under SSRS dataset query section. Screenshot #2 shows the query output in Management Studio. The query uses ROW_NUMBER() function to assign sequential numbers within a given Machine sorted by Machine and Product.

3. On the SSRS Report, place a Matrix report item. Refer screenshot #3.

4. Drag and drop RowRank, Machine and Product values from the data set onto the Matrix as shown in screenshot #4.

5. Right-click on the cell containing Product value and select Add Row as shown in screenshot #5. A new second column will be added along with a new row.

6. Drag and drop the Units column from data set onto the Matrix as shown in screenshot #6.

7. Set the Width property on the second matrix column to 0 (zero) because we don’t want to show that column. Even though it is set to zero, the value will change to 0.03125 in. Screenshot #7 shows the Matrix report item after applying some formatting and coloring.

Hope that helps.

SQL Scripts:

CREATE TABLE [dbo].[GroupColumns](
    [Id] [int] IDENTITY(1,1) NOT NULL,
    [Machine] [varchar](10) NULL,
    [Product] [varchar](10) NULL,
    [Units] [varchar](10) NULL,
 CONSTRAINT [PK_GroupColumns] PRIMARY KEY CLUSTERED ([Id] ASC)) ON [PRIMARY]
GO

SSRS dataset query:

SELECT  ROW_NUMBER() OVER(
            PARTITION BY    Machine 
            ORDER BY        Machine
                        ,   Product
        ) AS RowRank
    ,   Id
    ,   Machine
    ,   Product
    ,   Units 
FROM    dbo.GroupColumns

Screenshot #1:

Screenshot #2:

Screenshot #3:

Screenshot #4:

Screenshot #5:

Screenshot #6:

Screenshot #7:

Screenshot #8: