Question

I am trying to get Excel data, which was mapped using a grid/matrix mapping into a de-normalized for so that i can enter the data into a database.

How do you copy data in a grid from one excel sheet to the other as follow illustrated below.

I was trying something like this… but as you can see, i am far off!

Sub NormaliseList(mySelection As Range)
Dim cell As Range
Dim i As Long
i = 1
    For Each cell In mySelection
        If cell <> "" Then
                Sheets(2).Range("A" & i).Value = cell(cell.Row, 1).Value
                Sheets(2).Range("B" & i).Value = cell.Value
                Sheets(2).Range("C" & i).Value = cell(1, cell.Column).Value
                i = i + 1

    Next cell
End Sub

Answer 1

I’ve got two posts, with usable code and downloadable workbook, on doing this in Excel/VBA on my blog:

http://yoursumbuddy.com/data-normalizer

http://yoursumbuddy.com/data-normalizer-the-sql/

Here’s the code:

'Arguments
'List: The range to be normalized.
'RepeatingColsCount: The number of columns, starting with the leftmost,
'   whose headings remain the same.
'NormalizedColHeader: The column header for the rolled-up category.
'DataColHeader: The column header for the normalized data.
'NewWorkbook: Put the sheet with the data in a new workbook?
'
'NOTE: The data must be in a contiguous range and the
'rows that will be repeated must be to the left,
'with the rows to be normalized to the right.

Sub NormalizeList(List As Excel.Range, RepeatingColsCount As Long, _
    NormalizedColHeader As String, DataColHeader As String, _
    Optional NewWorkbook As Boolean = False)

Dim FirstNormalizingCol As Long, NormalizingColsCount As Long
Dim ColsToRepeat As Excel.Range, ColsToNormalize As Excel.Range
Dim NormalizedRowsCount As Long
Dim RepeatingList() As String
Dim NormalizedList() As Variant
Dim ListIndex As Long, i As Long, j As Long
Dim wbSource As Excel.Workbook, wbTarget As Excel.Workbook
Dim wsTarget As Excel.Worksheet

With List
    'If the normalized list won't fit, you must quit.
   If .Rows.Count * (.Columns.Count - RepeatingColsCount) > .Parent.Rows.Count Then
        MsgBox "The normalized list will be too many rows.", _
               vbExclamation + vbOKOnly, "Sorry"
        Exit Sub
    End If

    'You have the range to be normalized and the count of leftmost rows to be repeated.
   'This section uses those arguments to set the two ranges to parse
   'and the two corresponding arrays to fill
   FirstNormalizingCol = RepeatingColsCount + 1
    NormalizingColsCount = .Columns.Count - RepeatingColsCount
    Set ColsToRepeat = .Cells(1).Resize(.Rows.Count, RepeatingColsCount)
    Set ColsToNormalize = .Cells(1, FirstNormalizingCol).Resize(.Rows.Count, NormalizingColsCount)
    NormalizedRowsCount = ColsToNormalize.Columns.Count * .Rows.Count
    ReDim RepeatingList(1 To NormalizedRowsCount, 1 To RepeatingColsCount)
    ReDim NormalizedList(1 To NormalizedRowsCount, 1 To 2)
End With

'Fill in every i elements of the repeating array with the repeating row labels.
For i = 1 To NormalizedRowsCount Step NormalizingColsCount
    ListIndex = ListIndex + 1
    For j = 1 To RepeatingColsCount
        RepeatingList(i, j) = List.Cells(ListIndex, j).Value2
    Next j
Next i

'We stepped over most rows above, so fill in other repeating array elements.
For i = 1 To NormalizedRowsCount
    For j = 1 To RepeatingColsCount
        If RepeatingList(i, j) = "" Then
            RepeatingList(i, j) = RepeatingList(i - 1, j)
        End If
    Next j
Next i

'Fill in each element of the first dimension of the normalizing array
'with the former column header (which is now another row label) and the data.
With ColsToNormalize
    For i = 1 To .Rows.Count
        For j = 1 To .Columns.Count
            NormalizedList(((i - 1) * NormalizingColsCount) + j, 1) = .Cells(1, j)
            NormalizedList(((i - 1) * NormalizingColsCount) + j, 2) = .Cells(i, j)
        Next j
    Next i
End With

'Put the normal data in the same workbook, or a new one.
If NewWorkbook Then
    Set wbTarget = Workbooks.Add
    Set wsTarget = wbTarget.Worksheets(1)
Else
    Set wbSource = List.Parent.Parent
    With wbSource.Worksheets
        Set wsTarget = .Add(after:=.Item(.Count))
    End With
End If

With wsTarget
    'Put the data from the two arrays in the new worksheet.
   .Range("A1").Resize(NormalizedRowsCount, RepeatingColsCount) = RepeatingList
    .Cells(1, FirstNormalizingCol).Resize(NormalizedRowsCount, 2) = NormalizedList

    'At this point there will be repeated header rows, so delete all but one.
   .Range("1:" & NormalizingColsCount - 1).EntireRow.Delete

    'Add the headers for the new label column and the data column.
   .Cells(1, FirstNormalizingCol).Value = NormalizedColHeader
    .Cells(1, FirstNormalizingCol + 1).Value = DataColHeader
End With
End Sub

You’d call it like this:

Sub TestIt()
NormalizeList ActiveSheet.UsedRange, 1, "Name", "Count", False
End Sub