Question

I have 3 spreadsheets that I want to import into Access but I”m having a problem figuring it out. I’m not even sure it can be done the way I want to do it.

One Spreadsheet looks like this:

StoreNum, SKU_1, SKU_2, SKU_3, ..., SKU_1000  
1, 0, 100, 25, ..., 1  
2, 5, 250, 15, ..., 5  
3, 78, 25, 12, ..., 15

How can I import this so I have StoreNum, SKU, Qty?

The others are easy for me to understand

StoreNum, Address1, Address2, City, State, Zip  

and

Sku, Description, Notes, Size

Answer 1

I think you want to store the spreadsheet data in Access like this …

StoreNum  SKU Qty
       1    1   0
       1    2 100
       1    3  25
       1 1000   1
       2    1   5

If that’s what you want, keep reading. If it’s not what you want, please clarify what you want.

In Access, create a link to the Excel worksheet and name that link ExcelSource.

Then create a SELECT query similar to this:

SELECT
    StoreNum,
    1 AS SKU,
    SKU_1 AS Qty
FROM ExcelSource
UNION ALL
SELECT
    StoreNum,
    2 AS SKU,
    SKU_2 AS Qty
FROM ExcelSource
UNION ALL
SELECT
    StoreNum,
    3 AS SKU,
    SKU_3 AS Qty
FROM ExcelSource
UNION ALL
SELECT
    StoreNum,
    1000 AS SKU,
    SKU_1000 AS Qty
FROM ExcelSource;

If the result set from that SELECT query gives you what you need, convert it to an “append query” to store those data in a table named YourTable. The SQL for that query will be the SELECT SQL preceded by an INSERT INTO ... section:

INSERT INTO YourTable (StoreNum, SKU, Qty)
SELECT
    StoreNum,
    1 AS SKU,
    SKU_1 AS Qty
FROM ExcelSource
UNION ALL
SELECT
    StoreNum,
    2 AS SKU,
    SKU_2 AS Qty
FROM ExcelSource
UNION ALL
SELECT
    StoreNum,
    3 AS SKU,
    SKU_3 AS Qty
FROM ExcelSource
UNION ALL
SELECT
    StoreNum,
    1000 AS SKU,
    SKU_1000 AS Qty
FROM ExcelSource;

If your Excel worksheet includes 1000 SKU columns, create a series of smaller append queries, each of which uses a manageable subset of those 1000 columns.

This could also be done with VBA code rather than a query. I don’t want to lead you through that option because I don’t even know if I’m on the right track here.