Question

I have a rather intriguing problem I am working on currently. Some backstory:

Prerequisites:

The client does not want to pay for the Exchange maintenance and does not have one. And it is rather a lot for a small company with 10 Employees

I can’t use IMAP Unfortunately

The goal

The Idea is to implement some system where for instance you have 10 computers and each has a mail client with 2 outgoing email addresses (2 Common addresses (aka. [e-mail], [e-mail] )) The personal addresses are not of importance in this scenario but they exists

Objective1:

The Idea is that all mail clients have subfolders in Outlook for each of the 2 mails where they receive Incoming mails from the 2 accounts.

So far I plan to just prevent outlook from deleting mails younger than 4 months in the account settings.

Objective2:

The idea is that all mail clients receive sent mails from the 2 accounts from any client

The Idea so far

Here it becomes interesting since there is no straight forward solution that I can think of. So far I am looking into this option:

Create 2 additional mail accounts ([e-mail] and [e-mail] ) and then create an outlook add-in that will when mails are send from one of the 2 accounts automatically attach the respective sent account as a Bcc. Then I can create a rule in outlook that will move the mails that are received from the 2 sent accounts into the respective send subfolders.

I know it is something maybe not worth the effort but I just need to present some sort of alternative to exchange.

The question

The question is if anyone maybe was doing something similar in the past or if anyone can think of a better solution?

Answer 1

Give them a quote for the work which is more than the cost of the exchange licence, and recommend they get that instead.