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Editorial Team
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Asked: 2026-05-26T16:27:01+00:00

I have a table that is formatted like so: New York -> ALBANY ->

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I have a table that is formatted like so:

New York -> ALBANY -> Legal & Financial -> Legal -> ATTORNEYS

where -> is sub category.

i want to limit the entire table to 5 sub-directories.. thus count 5-> then remove everything after that.

ideas?

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1 Answer

  1. Editorial Team

    I guess best is to do a small user defined function in VBA to look for the nth occurence of the seperator string and keeps all that is left of that; example

    Function CutAt(Arg As String, Sep As String, Level As Integer)
Dim Idx As Integer, ArgLen As Integer, SepLen As Integer, FCnt As Integer

    ArgLen = Len(Arg)                  ' argument length
    SepLen = Len(Sep)                  ' seperator length
                                       ' no check that arglen > seplen !!!
    Idx = 1                            ' position mark
    FCnt = 0                           ' find counter

    For Idx = 1 To ArgLen - SepLen + 1
        If Mid(Arg, Idx, SepLen) = Sep Then FCnt = FCnt + 1
        If FCnt = Level Then Exit For
    Next Idx

    If FCnt = Level Then
        CutAt = Left(Arg, Idx - 1)
    Else
        CutAt = Arg
    End If

End Function

    Use this as a rather unprotected and unsafe peace of code just to demonstrate the principles – it’s maybe not “enduser safe” in each & every way. I tested with

    A1: New York -> ALBANY -> Legal & Financial -> Legal -> ATTORNEYS -> more -> even more -> much more
A2: New York -> ALBANY -> Legal & Financial -> Legal -> ATTORNEYS -> more -> even more
A3: New York -> ALBANY -> Legal & Financial -> Legal -> ATTORNEYS -> more
A4: New York -> ALBANY -> Legal & Financial -> Legal -> ATTORNEYS
A5: New York -> ALBANY -> Legal & Financial -> Legal
A6: New York -> ALBANY -> Legal & Financial

    with formula =cutat(A1,"->",5) (copied down 6 times) I get

    New York -> ALBANY -> Legal & Financial -> Legal -> ATTORNEYS 
New York -> ALBANY -> Legal & Financial -> Legal -> ATTORNEYS 
New York -> ALBANY -> Legal & Financial -> Legal -> ATTORNEYS 
New York -> ALBANY -> Legal & Financial -> Legal -> ATTORNEYS
New York -> ALBANY -> Legal & Financial -> Legal
New York -> ALBANY -> Legal & Financial

    you may need to add a trim function here & there if you want to remove leading/trailing blanks.

    Hope that helps

    good luck

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