Question

I have been trying to mark duplicates in the same excel column based on a criteria in a different column, and I would love to have some help. In reference to the example below, I would like to highlight all the rows that is a duplicate value of another row red, and put a Y in a third column (“Delete” in the example below). When the value in the Name column is a duplicate of another, disregarding case sensitivity, I would like to mark all but one value based on a hierarchy in the Status column, i.e Excellent, Good, and Bad.

Only one of each unique value can be left unmarked, and if two share the same status with no duplicate value of a higher status then either one can be marked (the one further down the list if thats easier to specify).

I have been looking around the site and have found lots of similar entries on deleting duplicates but nothing quite the same. I need to highlight and not delete the duplicate rows and I have not been able to find anything that will let me sort based on a heirarchy in a second column. I only need to execute the command once as oppose to on a recurrence so the time it takes is not a concern to me. Any help you guys can throw my way would be greatly appreciated.

Answer 1

See if the sheet and steps below solves your issue.

1. Status_order Formula: Range(“E2”) =VLOOKUP(D2,$I$2:$J$4,2,FALSE)
2. Sort A1:E15 by Name, Then by Status_Order Smallest to Largest
3. Delete Formula =IF(A2=A3,”Delete”,””)
4. Fill All Formulas Down
5. Add Conditional Formatting on all columns to be Red if Column C = “Delete”