Question

I have MS Word document which contains around 50 images with caption.

My problem is if I am inserting images in between (say inserting image after image 21) then the image is not taking the caption on its own(new image must be inserted with caption 22).

I need to manually update number for all the images after the newly added image. Can I automate it?

Answer 1

I assume you are using the caption feature of Word, that is, captions were not typed in as normal text, but were inserted using Insert > Caption (Word versions before 2007), or References > Insert Caption (in the ribbon of Word 2007 and up). If done correctly, the captions are really ‘fields’. You’ll know if it is a field if the caption’s background turns grey when you put your cursor on them (or is permanently displayed grey).

Captions are fields – Unfortunately fields (like caption fields) are only updated on specific actions, like opening of the document, printing, switching from print view to normal view, etc. The easiest way to force updating of all (caption) fields when you want it is by doing the following:

1. Select all text in your document (easiest way is to press ctrl–a)
2. Press F9, this command tells Word to update all fields in the selection.

Captions are normal text – If the caption number is not a field, I am afraid you’ll have to edit the text manually.