Question

I’m a bit new to the Google scripting scene. I’ve gone over this so many times and I can’t wrap my brain around incrementing properly.

I’ve created a Google Spreadsheet that uses a form. When someone uses the form to submit equipment, it’s going to use a Send Email function (MailApp.sendEmail) to e-mail it to the accounting people.

So far, I can populate the spreadhsheet perfectly, but when the function runs, it only labels the ‘status’ variable in the 1st row and doesn’t continue through the list, then it e-mails that 1 row several times. Can anyone see where I’m going so wrong on this?

I need this to submit the data to the next row that available, then the script checks the last cell for EMAIL_SENT and if it doesn’t have that value, I need it to send an e-mail and then check the next row of data as well (in case I need to manually run the script from within the spreadsheet). I couldn’t find a similar question on here where I could understand what I’m doing wrong with the incrementing and looping.

Here’s the script:

function sendThisOut() {
  // set the current spreadsheet and active sheet
  var sheet = SpreadsheetApp.getActiveSheet();

  // set range data
  var sRow = 2;  // first top left cell of data
  var cols = 9; // Num of cols 

  // define initial data source and get values
  var dataRange = sheet.getRange(sRow,1,1,cols);
  var data = dataRange.getValues();

  // increment data
  for (var i = 0; i < data.length; ++i) {
    var row = data[i];

    // define each column
    var tstamp = row[0]; // get timestamp (col A)
    var acct = row[1]; // define account (col B)
    var cname = row[2]; // define client name (col C)
    var comment = row[3]; // define comments (col D)
    var item1 = row[4]; // defines item 1 (col E)
    var item2 = row[5]; // defines item 2 (col F)
    var item3 = row[6]; // defines item 3 (col G)
    var item4 = row[7]; // defines item 4 (col H)
    var status = row[8]; // get status (emailed or no?)

    // setup e-mail vars
    var emailAddr = "[e-mail]";
    var subject = "ACCT:" + acct + " " + cname + " - Equipment Request";

    // setup content of e-mail
    var body = "Hello Accounting,\n\n" +
        "Please bill for the contained items on the following account:\n\n" +
        "Account: " + acct + "\n\n" +
        "Client Name: " + cname + "\n\n" +
        "Item 1: " + item1 + "\n\n" +
        "Item 2: " + item2 + "\n\n" +
        "Item 3: " + item3 + "\n\n" +
        "Item 4: " + item4 + "\n\n" +
        "Reason for rekey: " + comment;

    // check status and if it doesn't have EMAIL_SENT, email it
    if (status != "EMAIL_SENT") {
      MailApp.sendEmail(emailAddr, subject, body);
      // Make sure the cell is updated right away in case the script is interrupted
      sheet.getRange(sRow + i, 9).setValue(EMAIL_SENT);
      SpreadsheetApp.flush();
    };

  };
}

Thanks for your time!

Answer 1

So as mentioned above, I had to keep going over and over this. Finally, through learning a different technique and finding a few spread out threads, I ended up with the following script that:
– simply checks the last row of data at time of submission
– Has the user submit a form
– Emails intended parties
– Updates spreadsheet
– Watches for breaks
– Provides confirmation of email / breaks

I hope this helps someone else out there. So far I’m still working on a script that will scan out the entire spreadsheet, but this script checks the last row on submission of a form, which answers my particular question. I’ll try to post the answer when I find my answer to the full sheet scan:

(PS: Might be smoother to past this into Google Scripter. I’ve added a lot of comments to keep myself and anyone reading this on track of what’s going on)

function other() {
  // set the current sheet
  var sheet = SpreadsheetApp.getActiveSheet();

  // set the last row and column
  var lrow = sheet.getLastRow();
  var lcol = sheet.getLastColumn();

  // set the major row range and data values
  var rowRng = sheet.getRange(lrow, 1, 1, lcol);
  var rowData = rowRng.getValues()[0];

  // setup redundancy checks for status and email
  // data status, email status and submitter are added to column headers AFTER form creation
  var statrng = sheet.getRange(lrow, 8); // set range of status
  var stat = statrng.getValue(); // get value of status in col h
  var emsrng = sheet.getRange(lrow, 9); // set range of emailed status
  var ems = emsrng.getValue(); // get value of emailed status in col i

  // get current submitters data and set ranges for it, then apply data to sheet
  var suberng = sheet.getRange(lrow, 10); // set range of submitters email
  var sube = Session.getActiveUser().getEmail(); // get submitters email
  suberng.setValue(sube); // set subs email to sheet in col j

  // setup the per cell data
  var tstamp = rowData[0]; // col a: set timestamp (created when forms created)
  var cname = rowData[1]; // col b: set the client name
  var acct = rowData[2]; // col c: set the account number cell
  var it1 = rowData[3]; // col d: set item 1
  var it2 = rowData[4]; // col e: set item 2
  var it3 = rowData[5]; // col f: set item 3
  var it4 = rowData[6]; // col g: set item 4

  // setup email vars
  var em = "[e-mail]"; // email that data needs to go too
  var sub = "ACCT: " +acct+ " - " +cname+ "Request"; // subject in email
  var body = "Hello Accounting,\n\n"
      + "Please order the following:\n\n"
      + "Item 1: " +it1
      + "\nItem 2: " +it2
      + "\nItem 3: " +it3
      + "\nItem 4: " +it4
      + "\n\nPlease send us the invoicing once complete."
      + "\n\nSubmitted by\n"
      + sube + " : " + tstamp;

  // Now that all variables have been set, run checks and send the email as well
  // as a confirmation email. If script doesn't complete, a failure notice is sent if possible

  // as long as there's a timestamp and submitted status is empty, run if statement
  if (tstamp !== "" && stat == "") {
    statrng.setValue("Submitted"); // update status field since we've gotten this far
    var statu = statrng.getValue(); // make sure update took for status
    if (statu == "Submitted") {
      if (ems == "") { // no need to continue if email has already been sent, so check
        MailApp.sendEmail(em, sub, body); // send to accounting people
        emsrng.setValue("Emailed"); // update status that email was successfully sent
        // let submitter know it was a success
        MailApp.sendEmail(sube,"ACCT: " +acct+ " - Submission Successful","Your Submission was Successful!");
      }
    } else {
      // if form failed, let submitter know it was not a success
      MailApp.sendEmail(sube,"ACCT: " +acct+ " - Submission Successful","Your Submission was Successful!");
    }
  }
}