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Editorial Team
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Asked: 2026-05-27T01:07:16+00:00

I’m a mySQL dev working with a lawyer who is an amateur MS Access

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I’m a mySQL dev working with a lawyer who is an amateur MS Access user.

Current Access has a

  • Organization table with id and name
  • Person table with id and first_name, last_name, and job title
  • Bridging table referencing foreign keys for Org and Person

The relationships are understood in Access and bridging table functions correctly. The table is populated (I believe) by the following query:

SELECT TB_BoardMembers.ID, TB_BoardMembers.First, TB_BoardMembers.Last, TB_BoardMembers.Occupation, TB_BoardMembersLINK.Person, TB_BoardMembersLINK.Entity, TB_BoardMembersLINK.Role, TB_BoardMembersLINK.start, TB_BoardMembersLINK.end
FROM TB_BoardMembers LEFT JOIN TB_BoardMembersLINK ON TB_BoardMembers.ID = TB_BoardMembersLINK.Person
ORDER BY TB_BoardMembers.Last;

Lawyer needs to add an element for looking up unique Person in the form which creates the bridging table rows. Ideally this would be a with Last, First – job title for each Person. She is trying to get interns to populate the database.

I don’t know Access at all or the Access terms for these elements. Anyone have suggestions or links to docs explaining how to do this in Access?

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1 Answer

  1. Editorial Team

    This resource explains how to create the list/combo box.

    http://office.microsoft.com/en-ca/access-help/create-a-list-box-combo-box-or-drop-down-list-box-HP005240581.aspx

    It does not mention that memo fields are not eligible as possible fields in the Lookup and that is worth noting if you are (like me) unfamiliar with Access.

    A list box, combo box, or drop-down list box can be a bound or unbound control, and it can look up values in a fixed list or in a table or query. To create a bound list box, combo box, or drop-down list box that looks up values in a table or query, make sure the form or data access page is based on a record source that includes a foreign key field or Lookup field.

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