Question

In Access 2007. We enter a new record on a form. Then we click a button which has a macro action to open another form. What can I do to make the form open but linked to the new record? I understand that I need the primary key on the new form etc. If the record was saved I can make the second form open with that data. But My Question is when it’s still a new record/form we need to navigate directly onto the linked form…

Please share some direction on this..

Answer 1

If I am understanding your question you need to do the following:

1. Add a new record on Form1
2. Click a button on Form1 to open Form2
3. When Form2 opens, it contains the info from Form1

I have a process that does something similar in my database and we do things this way.

1. The users have a form to enter new records
2. They use a button click to post the new data to the table. During this process, I return the primary key to the new record. Then the final process of the button click, I tell it to open the new form, and populate it with the primary key I just grabbed.
3. New form opens using the PK for the record.

My code for the button click is in VBA:

Private Sub OK_Click()
  Dim rst As DAO.Recordset
  Dim rst1 As DAO.Recordset
  Dim sqlStr As String
  Dim RptID As Variant

  Set rst = CurrentDb.OpenRecordset("tble_Investigations", dbOpenDynaset, dbSeeChanges)
  ' here you need to add each of your fields from the form
  rst.AddNew
      rst![Table.Column1] = Me![FormField1]
      rst![Table.Column2] = Me![FormField2]
      rst![Table.Column3] = Me![FormField3]
  rst.Update

  ' my sql string to return the new ID of the record I just added
  sqlStr = "Select Max([ID]) as [MaxOfID] from tble_Investigations;"
  Set rst1 = CurrentDb.OpenRecordset(sqlStr, dbOpenDynaset, dbSeeChanges)
  rst1.MoveFirst

  RptID = rst1![MaxOfID]

  'here we open the Form2 with the new id.
  DoCmd.OpenForm "Frm_Details", acNormal, , "[ID]= " & RptID, acFormEdit, acWindowNormal
  DoCmd.Close acForm, "Frm_New", acSaveYes

End Sub

EDIT:

Based on what you are telling it sounds like you are doing the following:

Private Sub OK_Click()
  Dim rst As DAO.Recordset
  Dim rst1 As DAO.Recordset
  Dim sqlStr As String
  Dim RptID As Variant

  Set rst = CurrentDb.OpenRecordset("t_Evaluation", dbOpenDynaset, dbSeeChanges)
  ' here you need to add each of your fields from the form
  rst.AddNew
      rst![ExecutionLeadOrg] = Me![ExecutionLeadOrg] 'the field from your form that matches the table column
      rst![TitleID] = Me![TitleID]
      rst![t_Evaluation.EvalTypeID] = Me![t_Evaluation.EvalTypeID]
      rst![SectionID] = Me![SectionID]
      rst![LOBEvaluation] = Me![LOBEvaluation]
      'you need to continue doing this for each field on your form
  rst.Update

  ' my sql string to return the new ID of the record I just added
  sqlStr = "Select Max([EvaluationID]) as [MaxOfID] from t_Evaluation;"
  Set rst1 = CurrentDb.OpenRecordset(sqlStr, dbOpenDynaset, dbSeeChanges)
  rst1.MoveFirst

  RptID = rst1![MaxOfID]

  'here we open the Form2 with the new id.
  DoCmd.OpenForm "f_LOBevalPopUpEntry", acNormal, , "[EvaluationID]= " & RptID, acFormEdit, acWindowNormal
  DoCmd.Close acForm, "F_EvalNew", acSaveYes

End Sub