Question

In SQL Server 2005, I have a table of input coming in of successful sales, and a variety of tables with information on known customers, and their details. For each row of sales, I need to match 0 or 1 known customers.

We have the following information coming in from the sales table:
ServiceId,
Address,
ZipCode,
EmailAddress,
HomePhone,
FirstName,
LastName

The customers information includes all of this, as well as a ‘LastTransaction’ date.

Any of these fields can map back to 0 or more customers. We count a match as being any time that a ServiceId, Address+ZipCode, EmailAddress, or HomePhone in the sales table exactly matches a customer.

The problem is that we have information on many customers, sometimes multiple in the same household. This means that we might have John Doe, Jane Doe, Jim Doe, and Bob Doe in the same house. They would all match on on Address+ZipCode, and HomePhone–and possibly more than one of them would match on ServiceId, as well.

I need some way to elegantly keep track of, in a transaction, the ‘best’ match of a customer. If one matches 6 fields, and the others only match 5, that customer should be kept as a match to that record. In the case of multiple matching 5, and none matching more, the most recent LastTransaction date should be kept.

Any ideas would be quite appreciated.

Update: To be a little more clear, I am looking for a good way to verify the number of exact matches in the row of data, and choose which rows to associate based on that information. If the last name is ‘Doe’, it must exactly match the customer last name, to count as a matching parameter, rather than be a very close match.

Answer 1

for SQL Server 2005 and up try:

;WITH SalesScore AS (
SELECT
    s.PK_ID as S_PK
        ,c.PK_ID AS c_PK
        ,CASE 
             WHEN c.PK_ID IS NULL THEN 0
             ELSE CASE WHEN s.ServiceId=c.ServiceId THEN 1 ELSE 0 END
                  +CASE WHEN (s.Address=c.Address AND s.Zip=c.Zip) THEN 1 ELSE 0 END
                  +CASE WHEN s.EmailAddress=c.EmailAddress THEN 1 ELSE 0 END
                  +CASE WHEN s.HomePhone=c.HomePhone THEN 1 ELSE 0 END
         END AS Score
    FROM Sales s
        LEFT OUTER JOIN Customers c ON s.ServiceId=c.ServiceId
                                       OR (s.Address=c.Address AND s.Zip=c.Zip)
                                       OR s.EmailAddress=c.EmailAddress
                                       OR s.HomePhone=c.HomePhone 
)
SELECT 
    s.*,c.*
    FROM (SELECT
              S_PK,MAX(Score) AS Score
              FROM SalesScore 
              GROUP BY S_PK
         ) dt
        INNER JOIN Sales          s ON dt.s_PK=s.PK_ID 
        INNER JOIN SalesScore    ss ON dt.s_PK=s.PK_ID AND dt.Score=ss.Score
        LEFT OUTER JOIN Customers c ON ss.c_PK=c.PK_ID

EDIT
I hate to write so much actual code when there was no shema given, because I can’t actually run this and be sure it works. However to answer the question of the how to handle ties using the last transaction date, here is a newer version of the above code:

;WITH SalesScore AS (
SELECT
    s.PK_ID as S_PK
        ,c.PK_ID AS c_PK
        ,CASE 
             WHEN c.PK_ID IS NULL THEN 0
             ELSE CASE WHEN s.ServiceId=c.ServiceId THEN 1 ELSE 0 END
                  +CASE WHEN (s.Address=c.Address AND s.Zip=c.Zip) THEN 1 ELSE 0 END
                  +CASE WHEN s.EmailAddress=c.EmailAddress THEN 1 ELSE 0 END
                  +CASE WHEN s.HomePhone=c.HomePhone THEN 1 ELSE 0 END
         END AS Score
    FROM Sales s
        LEFT OUTER JOIN Customers c ON s.ServiceId=c.ServiceId
                                       OR (s.Address=c.Address AND s.Zip=c.Zip)
                                       OR s.EmailAddress=c.EmailAddress
                                       OR s.HomePhone=c.HomePhone 
)
SELECT
    *
    FROM (SELECT 
              s.*,c.*,row_number() over(partition by s.PK_ID order by s.PK_ID ASC,c.LastTransaction DESC) AS RankValue
              FROM (SELECT
                        S_PK,MAX(Score) AS Score
                        FROM SalesScore 
                        GROUP BY S_PK
                   ) dt
                  INNER JOIN Sales          s ON dt.s_PK=s.PK_ID 
                  INNER JOIN SalesScore    ss ON dt.s_PK=s.PK_ID AND dt.Score=ss.Score
                  LEFT OUTER JOIN Customers c ON ss.c_PK=c.PK_ID
         ) dt2
    WHERE dt2.RankValue=1