Home/ Questions/Q 6059049
In Process

The Archive Base Latest Questions

Editorial Team
  • 0
Asked: 2026-05-23T08:40:02+00:00

just a query more than anything. Not sure if im allowed to just ask

  • 0

just a query more than anything. Not sure if im allowed to just ask a question on here without submitting code? but anyway here goes.

Wondering whether it is possible in Excel using vba to show/hide sections of a form depending on what date it is. The form i’m creating will be used for audits and each month a different audit is completed. The form will be used as described below.

Workbook opens —- user enters a patient id number (lookup function used to retrieve data from database(I DON’T NEED HELP WITH THIS BIT) —– user chooses yes / no from dropdown

yes – shows relevant form depending on date
no – leaves form as is.

Can’t think of a suitable way to tackle set the form up and dont know how to show/hide sections so any suggestions would be grateful.

Share

Leave an answer

You must login to add an answer.

Need An Account,

1 Answer

  1. Editorial Team

    Your question is a little open-ended and clearly there isn’t a definitive answer. Here are some of my intial thoughts:

    If your forms only vary slightly (i.e. 90% the same and only 10% is variable) and it is only a certain section(s) of the form that varies, then maybe create each section and then selectively hide.

    For example, suppose I have a section that is different depending upon whether the user is male of female. I could build both sections and then show / hide as follows:

    If gender = "Male" Then
    Rows("10:20").EntireRow.Hidden = True //Assume you built male section in rows 10 to 20
    Range("20:30").EntireRow.Hidden = false //Assume you built female section in 20 to 30
Else // replicate code for female scenario
    Rows("10:20").EntireRow.Hidden = False
    Rows("20:30").EntireRow.Hidden = True
End if

    If your forms vary a lot (i.e. only 10% static and 90% variable) my experience is that you are better off building each form separately in a different worksheet and then displaying accordingly:

    If gender = "Male" Then
     Worksheets("maleForm").Visible = True
Else
     Worksheets("femaleForm").Visible = True
End if

    If your input fields differ then you can consider disabling certain fields selectively:

     If gender = "Male" Then
      Worksheets("myForm").OLEObjects("lipstickDropDown").Enabled = False //Using Control Toolbox items e.g. textbox, combobox etc...
      Worksheets("myForm").OLEObjects("beerDropDown").Enabled = True
 Else
      Worksheets("myForm").OLEObjects("lipstickDropDown").Enabled = True 
      Worksheets("myForm").OLEObjects("beerDropDown").Enabled = False
 End if

    If I can add to this later I will do. Does any of this help you out?

    • 0