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Asked: 2026-05-11T06:25:11+00:00

My data table looks something like this (first row = column names): Name; Number;

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My data table looks something like this (first row = column names):

Name; Number; Group 1; Group 2; Group 3;

Leslie; 555-555-5555; Y; N; Y; John; 555-555-1234; N; Y; N; Mary; 555-555-2222; Y; Y; N; James; 555-555-3333; N; N; Y; Sue; 555-555-4444; Y; Y; Y;

I want my report to look like this:

Group Name 1

  Leslie; 555-555-5555   Mary; 555-555-2222   Sue; 555-555-4444

Group Name 2

  John; 555-555-1234   Mary; 555-555-2222   Sue;  555-555-4444

Group Name 3

  Leslie; 555-555-5555   James;  555-555-3333   Sue;  555-555-4444

I feel like I must be overthinking this. Can someone please advise me of the best way to group my report based on multiple boolean fields (and allow the report to repeat details as necessary)?

Thanks in advance,

Leslie Waters

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1 Answer

  1. You either have to change your record source to group them the way you want.

    Example:

    SELECT 'Group 1' as GroupName, Name, Number FROM Table WHERE Group1 = 'Y'  UNION  SELECT 'Group 2' as GroupName, Name, Number FROM Table WHERE Group2 = 'Y'  UNION  SELECT 'Group 3' as GroupName, Name, Number FROM Table WHERE Group3 = 'Y'

    OR

    You could create a sub report for each group – each sub-report would select the same records except filter them to show only the particular group

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