Question

To keep this simple, lets say I have two tables.

The first is called Employees. It contains an id field and an employee_name field.

The second is called Pay. It contains an id field, an employee_id field and an amount field.

Now, I want to run a report on Pay that shows me how much each employee got paid by showing me only the Employee.employee_name and the Pay.amount.

Obviously, I’m going to have to take the employee_id field from the Pay table and match it up with the the id field from Employees, but I have no idea how to do that.

I know a little VBA and am pretty knowledgeable with SQL, but MS Access has me so confused I’m about to kill myself. I hate Access so much, I want to take it outside behind the middle school and get it dead.

This seems like a relatively easy problem, so someone has to know how to do this. Any help would be hugely appreciated.

Answer 1

You are looking for a query like this

SELECT Employees.Id, 
       Employees.employee_name, 
       Sum(Pay.amount) AS SumOfamount
FROM   Pay INNER JOIN 
       Employees ON Pay.employee_id = Employees.Id
GROUP BY  Employees.Id, 
          Employees.employee_name;

If you wish to make this as part of a list box, you can either save the sql as a query and set the Listbox property under the Data Tab called RowSource to the Saved Query Name, or you can set the sql string as the RowSource.

Remember to have a look at the Properties called Column Count ( something like 0;3;3 0 being to hide the first column ) and Column Heads (to include column headers, default NO )

If you widh to craete a Report using the data, you can go about this the same way ( Saved Query or Use the Sql String ). The Query/Sql String can be set in the Data Tab in the Record Source property. Now you can add the fields to the report from the Existing Fields window.