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Home/ Questions/Q 3319542
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Editorial Team
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Editorial Team
Asked: May 17, 20262026-05-17T22:50:14+00:00 2026-05-17T22:50:14+00:00

We are in the process of building a system which allows users to upload

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We are in the process of building a system which allows users to upload multiple images and videos to our servers.

The team I’m working with have decided to save all the assets belonging to a user in a folder named using the user’s unique identifier. This folder in turn will be a sub-folder of our main assets folder on the file server.

The file structure they have proposed is as follows:

[asset_root]/userid1/assets1  
[asset_root]/userid1/assets2  

[asset_root]/userid2/assets1  
[asset_root]/userid2/assets2  

etc.

We are expecting to have thousands or possibly a million+ users in the life time of this system.

I always thought that it wasn’t a good idea to have many sub-folders in a single location and suggested a year/month/day approach as follows:

[asset_root]/2010/11/04/userid1/assets1  
[asset_root]/2010/11/04/userid1/assets2  

[asset_root]/2010/11/04/userid2/assets1  
[asset_root]/2010/11/04/userid2/assets2  

etc.

Does anyone know which of the above approaches would be better suited for this many assets? Is there a better method to organize images/videos on a server?

The system in question will be an Windows IIS 7.5 with a SAN.

Many thanks in advance.

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  1. Editorial Team
    Editorial Team
    2026-05-17T22:50:14+00:00Added an answer on May 17, 2026 at 10:50 pm

    In general you are correct, in that many file systems impose a limit on the number of files and folders which may be in one folder. If you hit that limit with the number of users you have, your in trouble.

    In general, I would simply use a uuid for each image, with some dimension of partitioning. e.g. A hash of ABCDEFGH would end up as [asset_root]/ABC/DEFGH. Using a hash gives you a greater degree of assurance about the number of files which will end up in each folder and prevents you from having to worry about, for example, not knowing which month an image you need was stored in.

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