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Asked: 2026-05-10T18:58:12+00:00

We are looking to store transactional data in SharePoint lists. The lists will easily

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  1. We are looking to store transactional data in SharePoint lists. The lists will easily grow to 100,000+ items.
  2. How would the query performance be compared with queries on a database table with these columns?

Queries: Select by Id Select Where ColumnValue = X Group By OrderId Group By Date

The SP List will be 6 columns wide: Id, Date, OrderId (Lookup), Quanity, ItemName, Title

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  1. Don’t do it. SharePoint is not good at handling transactional data and will perform badly.

    Any abilities you might have to improve performance at the database level (like adding indexes) may have detrimental effects on the SharePoint installation (although columns in lists can be ‘indexed’ through SharePoint.

    Essentially SharePoint is designed for a specific purpose (content/documents) and trying to get it to do something out of the ordinary means you have to fight the application tooth and nail.

    Fortunately SharePoint has several means of integrating transactional data into it.

    First off (if you have the more expensive Enterprise licence) you have the Business Data Catalog that allows you to import database values that will appear similar to list items.

    If you do not have the Enterprise licence, I can recommend either custom controls/webparts or the Data View Web Part to allow that data to be ‘shown’ on the relevant pages within SharePoint.

    In summary: You will be setting yourself up for a lot of uneccesary work by storing transactional data within SharePoint compared to other application designs hosting the data in traditional database applications and integrating to SharePoint.

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