Currently all our files are stored on a Windows network drive and with 15 members of staff and 3 external workers, file control is beginning to become a bit of a nightmare. Even though we have a policy in place, people still seem to save file to their PCs, make changes, and copy them back without notifying anyone, send files via email instead of its location, and create folders/structures which only make sense to them.
Consequently on a recent project we found that 3 members of staff were using different versions of the same document and when those 3 people are editors and proof readers, you can probably imagine the problem that ensued in the end.
So we are looking for some nice simple file management apps. MS Sharepoint has been mentioned but we are looking to get away from being tied to a Windows machine, and the cost of setup etc. seems expensive particularly for a non-profit company. Also it seems Sharepoint may be a little over-the-top for our needs.
All we need is something that can fulfill the following:
- can be used to store and control files
- allow different user access
- provide basic versioning
- hopefully accessible through a web-browser so our remote workers can access it
We are not keen on SAAS solutions because of the nature of our confidentiality and also because we use these files all day everyday and the internet connection does go down from time to time. We want to be able to install in-house.
Ideally the solution will be FOSS, although we will consider buying software if it meets our needs.
You can try Alfresco:
Here has a good howto install it on linux.