I have an agent someone shared years ago which takes attached files, saves them to my hard drive, and removes them from the email. I use it to keep my emails for a while but stay under my corporate mailbox quota. I get a LOT of attachments.
I’m now finding that a lot of the remaining large emails have embedded images rather than “attached files”. Can anyone share a script that would actually be able to do the same (save to hard drive, remove from email) with an embedded image?
FWIW, here is the agent I use for detaching attachments. Props to original author, don’t know who that was.
Dim sDir As String
Dim s As NotesSession
Dim w As NotesUIWorkspace
Dim db As NotesDatabase
Dim dc As NotesDocumentCollection
Dim doc As NotesDocument
Sub Initialize
Set s = New NotesSession
Set w = New NotesUIWorkspace
Set db = s.CurrentDatabase
Set dc = db.UnprocessedDocuments
Set doc = dc.GetFirstDocument
Dim rtItem As NotesRichTextItem
Dim RTNames List As String
Dim DOCNames List As String
Dim itemCount As Integer
Dim sDefaultFolder As String
Dim vtDir As Variant
Dim iCount As Integer
Dim j As Integer
Dim lngExportedCount As Long
Dim attachmentObject As Variant
Dim text As String
Dim subjectLine As String
Dim attachmentMoved As Boolean
' Prompt the user to ensure they wish to continue extracting the attachments
Dim x As Integer
x = Msgbox("V4 This action will extract all attachments from the " & Cstr (dc.Count) & " document(s) you have selected, and place them into the folder of your choice." & _
Chr(10) & Chr(10) & "Would you like to continue?", 32 + 4, "Export Attachments")
If x <> 6 Then Exit Sub
' Set the folder where the attachments will be exported
sDefaultFolder = s.GetEnvironmentString("LPP_ExportAttachments_DefaultFolder")
If sDefaultFolder = "" Then sDefaultFolder = "F:"
vtDir = w.SaveFileDialog( False, "Export attachments to which folder?", "All files|*.*", sDefaultFolder, "Choose Folder and Click Save")
If Isempty(vtDir) Then Exit Sub
sDir = Strleftback(vtDir(0), "\")
Call s.SetEnvironmentVar("LPP_ExportAttachments_DefaultFolder", sDir)
' Loop through all the selected documents
While Not (doc Is Nothing)
iCount = 0
itemCount = 0
lngExportedCount = 0
Erase RTNames
Erase DocNames
' Find all of the RichText fields in the current document. If any have an embedded object, add the item to the RTNames array.
Forall i In doc.Items
If i.Type = RICHTEXT Then
If Not Isempty(i.EmbeddedObjects) Then
'Msgbox i.Name,64,"Has embedded objects"
End If
Set rtItem = doc.GetfirstItem(i.Name)
'Set rtItem = i
If Not Isempty(rtItem.EmbeddedObjects) Then
RTNames(itemCount) = Cstr(i.Name)
itemCount = itemCount +1
End If
End If
End Forall
' Loop through the RTNames array and see if any of the embedded objects are attachments
attachmentMoved = False
For j = 0 To itemCount-1
Set rtItem = Nothing
Set rtItem = doc.GetfirstItem(RTNames(j))
Forall Obj In rtItem.EmbeddedObjects
If ( Obj.Type = EMBED_ATTACHMENT ) Then
' The embedded object is an attachment. Export it to the chosen directory
Call ExportAttachment(Obj)
' Append to the bottom of the file details on the extracted file and its new location.
Call rtItem.AddNewline(1)
Call rtitem.AppendText("---------------------------------------" + Chr(13) + Chr(10))
text = """" + sDir + "\"+ Obj.Name + """" + Chr(13) + Chr(10) + Chr(9) + "Extracted by: " + s.UserName + " on " + Str$(Today()) + ". "
Call rtitem.AppendText(text )
Call rtItem.AddNewline(1)
' Remove the object from the file and save the document.
Call Obj.Remove
Call doc.Save( False, True ) 'creates conflict doc if conflict exists
attachmentMoved = True
Else
Forall verb In Obj.Verbs
'Msgbox verb, 64, "VERB"
End Forall
End If
End Forall
' If the document had an attachment moved, update the subject line
If attachmentMoved = True Then
Dim item As Notesitem
Set item = doc.GetFirstItem("Subject")
subjectLine = item.Text + "- ATTACHMENT MOVED"
Set item = doc.ReplaceItemValue("Subject", subjectLine)
Call doc.Save( False, True ) 'creates conflict doc if conflict exists
End If
Next
Set doc = dc.GetNextDocument(doc)
Wend
Msgbox "Export Complete.", 64, "Finished"
End Sub
Sub ExportAttachment(o As Variant)
Dim sAttachmentName As String
Dim sNum As String
Dim sTemp As String
' Create the destination filename
sAttachmentName = sDir & "\" & o.Source
' Loop through until the filename is unique
While Not (Dir$(sAttachmentName, 0) = "")
' Get the last three characters of the filename - "_XX"
sNum = Right(Strleftback(sAttachmentName, "."), 3)
' Ensure the first of the three characters is an underscore and the next two are numeric. If they are, add one to the existing number and insert it back in.
If Left(sNum,1) = "_" And Isnumeric(Right(sNum, 2)) Then
sTemp = Strleftback(sAttachmentName, ".")
sTemp = Left(sTemp, Len(sTemp) - 2)
sAttachmentName = sTemp & Format$(Cint(Right(sNum,2)) + 1, "##00") & "." & Strrightback(sAttachmentName, ".")
Else
sAttachmentName = Strleftback(sAttachmentName, ".") & "_01." & Strrightback(sAttachmentName, ".")
End If
Wend
' Save the file
Call o.ExtractFile( sAttachmentName )
End Sub
This is very problematic to do with the script as it currently stands as MIME encoded images won’t show up as any type of attachment using the EmbeddedObjects Property.
If the images are stored inline as part of a MIME message, the Notes client will turn them into an attachment for viewing, but programmatically the can only be accessed as parts of the MIME message. It should be achievable to grab the correct part of a multi-part MIME message with the image encoded (using the MIMEEntity classes), stream this out to disc and reconstitute the original file(s) then remove the MIMEEntity that represented it (and took up the space).
More info on the
IBM Support Site
NotesMIMEEntity Class Documentation